Contact Info: The office phone number is 802.425.3399 and the fax is 802.425.3711. The email address is info@craftproducers.com, and the website is www.craftproducers.com. The mailing address is Craftproducers, PO Box 300, Charlotte, VT 05445. Give us your email address; we send all correspondence via email. Be green! Save paper!
Standards: We seek original work that is well designed and fabricated. No sales representatives: we want you intimately involved in displaying and selling your work at our fairs. (A bona fide employee knowledgeable about your production is acceptable.) No kits or imports are allowed. No buy/sell items are allowed. If we discover any buy/sell work at an event, we will remove the exhibitor from the show. We encourage exhibitors to discreetly assist us in upholding this policy.
Festival Application: Fill out this required form to request shows, booth sizes, and to indicate whether you want corners, interior spaces, perimeter spaces, and/or extra electricity. We try to accommodate your requests, but, due to demand, this is not always possible. If you want to be guaranteed interior aisle or perimeter, check the “Interior" or "Perimeter” option and a one-time $50 fee will be added. Limited corners are available at a premium cost. If we are able to fulfill your corner request, it will be listed on your invoice.
Slides/Images: We require 5 images of your work and 1 of your booth setup for jurying purposes. Please email 5 images of your work and 1 of your booth (JPEG or TIFF files preferred, attached to your email with no extra formatting. Include your first and last name in the email). We will also accept slides sent through the mail. Please note that your application will not be processed until images are received.
Application Deadline: All applications received by January 16 will be considered for the first jury round. If there are any spaces open after that, acceptance will be on a first-come, first-served basis. If you put a checkmark next to a show on our application form, we consider that mark your intent to exhibit. Your acceptance of the terms and conditions reflects your commitment to do all the shows for which you are applying and, as such, is your contract with us. After we accept you to any show, cancellation fees will apply.
Deposits and Application Fee:
> Printed and Mailed Application - you must enclose a single deposit of $300 regardless of the number of shows you are applying to. You should also enclose a separate check or charge for our yearly application fee of $10 ($15 after January 16).
> Online Application - you must pay the $10 ($15 after January 16) application fee and $300 deposit in order for your applicaion to be processed. After filling out the application form, you will be directed to the payment page, payments are accepted via Paypal, no account is required. If you prefer to send checks, let us know in the notes section. Your application will be processed when the checks arrive at our office.
The deposit and application fee secure your spot in one or more shows for the year. Your deposit will be applied to your last show of the year.
Discounts and Specialty Food Pricing: With the exception of Specialty Food Exhibitors, who receive an ongoing discounted price for all the shows, new exhibitors with no prior Craftproducers experience will get a $100 discount. Non-specialty food exhibitors who participate in six or more shows will get an overall 5% discount. All discounts apply to your last show of the year.
Payment: You may pay by cash, check, postdated checks, or credit card (MasterCard, Visa, Discover or American Express). Late payment will result in a $25 late fee. Your $300 deposit will be credited toward your last 2009 show. Our payment plan is very flexible. Full details will be furnished upon acceptance with an explanation of our postdated check system.
Notification and Cancellation Policies: We will send out acceptance information along with your invoice on February 6, 2009. If you cancel a show after this date, there will be a cancellation fee of $150. This amount is not refundable. Partial refunds of your full booth fee might be given based on when your cancellation is received and if we can fill your spot. No refunds are available within 30 days of a show.
Booth Setup and Electricity: Your display must be as professional as your work! We require a backdrop and sides for indoor booths. 400 watts of electricity is provided for every ten feet of indoor booth space except at Flemington. If you wish to purchase extra power at $50 for an additional 400 watts, you must indicate this on the space request form and it will appear on your invoice. If you want power for an outdoor booth, the price is $50 per 400 watts.
Finder’s Fees: If you refer an exhibitor who is accepted to any shows, we will reward your support with a finder’s credit of $50 which will be applied to the last show on your invoice. This referral must be indicated on the new exhibitor’s application or the new exhibitor must let us know either by phone, email, or letter.
Demonstrations: We appreciate and seek good demonstrations in both indoor and outdoor booths. If you want to demo, please provide details with your application or call our office so that we can determine what to give you in return. Possible examples include additional space, electricity to an outdoor booth or a discounted booth rate.
Etiquette: Our procedures must be followed. Although our management style is relaxed, we expect you to fill out forms correctly, to make timely payments, to be on time for setup and the shows, and to remain set up until the very end. We expect every Craftproducers representative to treat you courteously, professionally, and with respect. We will provide you with a booth sign with your name and booth number. These must be displayed in your booth. We require all exhibitors to treat the public politely.
Publicity and Advertising: Whatever it takes, we do. We spend the money. We advertise. Our ads are classy and visually pop out on the printed page. We make creative radio ads that spread the message. Our television ads showcase actual exhibitors. We develop and use a mailing list. We update our website regularly. Visitors to our site will be able to search for you by show and medium throughout the year and until the following January when our new season begins.
Amenities: Free camping without hookups is available at our Vermont shows. At Adironack and Syracuse you can camp with or without hookups for a nominal daily fee. Our tradition of bagels and coffee on setup day, the exhibitor cocktail party, and other entertainment will continue wherever possible.
Acts of God, Mother Nature, Health Hazards, Terrorism, etc: If Craftproducers is forced to cancel a show due to Acts of God, Mother Nature, Governmental Order, War, Civil Unrest, Terrorism, etc., there will be no refund of booth fees. We will not issue refunds for any other liabilities whatsoever concerning the failure to fulfill this contract due to reasons of the venue being destroyed by fire, weather, or other calamity, or by any act of God, public enemy, strikes, statutes, ordinances, or any legal authority, or any cause beyond our control. If we cancel a show by our own choice, we will completely refund your payment to that show.